How Long Should Business Laptops Really Last?

If your business laptops are starting to feel sluggish, freeze up randomly, or take forever to load basic apps, you might be wondering: How long are these things supposed to last?

It’s a fair question—and one that’s often misunderstood. Many business owners assume a laptop should last five to eight years. But the real answer depends on how you use them, how often you upgrade software, and whether your business is growing.

Let’s clear up the confusion.

The Average Lifespan: 3 to 5 Years (With a Catch)

Most business-grade laptops begin to slow down or show signs of wear within 3 to 5 years. Even if the machine technically still works, it may not be doing your team (or your security) any favors.

Here’s why:

• Security Risks: Older laptops may not support the latest security patches or OS updates.
• Performance Drops: Newer apps require more power. Old machines struggle to keep up.
• Productivity Loss: Waiting 10 extra seconds every time you open a file adds up fast.

Still clinging to that 7-year-old laptop? It might be costing you more than you think.

Signs It’s Time to Replace

Ask yourself:

• Does it take longer than 30 seconds to boot up?
• Are your employees complaining about speed or crashes?
• Is the laptop no longer compatible with updated software?
• Are repair costs stacking up?

If you answered “yes” to two or more, it’s probably time to upgrade.

How to Get the Most Out of Your Laptops

You can stretch the lifespan of your business laptops (while still keeping things running smoothly) with a few smart practices:

• Use business-grade laptops instead of consumer models.
• Install solid-state drives (SSDs) to boost speed.
• Perform regular maintenance (updates, malware scans, file cleanup).
• Join a hardware refresh cycle with your IT provider.

At LeadingIT, our Hardware as a Service leasing program includes automatic refreshes so you’re never stuck with outdated hardware.

When Replacement Is Smarter Than Repair

We get it—replacing laptops can feel expensive. But holding onto old tech has hidden costs: lost productivity, more support tickets, and higher security risks.

A new laptop might cost $1,200. But if a slow laptop is costing an employee 15 minutes a day, that’s over 60 hours of lost time per year.

Need Help Planning Your Next Laptop Upgrade?

If your team is constantly fighting with slow laptops or outdated tech, you’re not alone — and you don’t have to figure it out alone either.

At LeadingIT, we help businesses like yours make smart, stress-free decisions about when to upgrade and how to plan for it.

Let’s chat for 15 minutes about your current setup — no pressure, no jargon, just real talk about what’s working… and what’s not.