June 17, 2022 | By stephen

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What To Do When An Employee Leaves: Essential Discussions with IT

• Cybersecurity

When it comes to onboarding new employees and implementing privacy policies, HR departments must have security at the forefront of their minds. As much as a firm takes measures to secure its intellectual property, it is crucial to dispel the assumption that someone, especially one who has worked within the organization’s ranks, cannot break into your data.

As technology advances, attacks are becoming more frequent, and your firm may be at risk before you know it.

You must, therefore, exercise extreme caution when dealing with sensitive data and think about enlisting the help of an IT firm to help safeguard your company, especially when an employee leaves.

3 Ways IT can Support HR When an Employee Leaves

A company’s HR department can help facilitate a smooth transition and secure confidential company data when an employee leaves, either by resignation or termination. With that, here are three ways IT can help HR ensure security when an employee leaves:

1. Ensure All Company Property with Potentially Sensitive Information is Given Back

Before the employee’s last day of employment, they must surrender any company-issued items, including uniforms, ID badges, cell phones, laptops, and building keys. All of these pieces of company property could be used to access potentially sensitive or valuable information. So, use a Receipt of Company Items or a comparable form to monitor returned company-issued property and ensure all property is returned.

2. Immediately Disable All Accounts

By coordinating with IT, HR can have all accounts of an employee being terminated disabled during the termination meeting. This ensures the employee is not able to cause harm by leaking private information or causing damage to projects. IT can also disable building codes and computer access.

3. Cancel Subscriptions

Any subscriptions left open after an employee leaves contributes to wasted costs. When HR coordinates with IT, your business can easily create a comprehensive list of all subscriptions related to an employee. Then, any subscriptions that are only required by that employee can be canceled immediately upon the employee leaving.

Conclusion

Working with a reputable IT business, like LeadingIT, is essential for keeping your business secure when an employee leaves. True partnership with LeadingIT allows you to disable crucial accounts, such as when an employee resigns or gets terminated, so critical information cannot be deleted or given away.

Moreover, with the help of your HR department, LeadingIT can set up and remove user accounts. The company often pays for these user accounts for each user. As a result, the organization will continue to pay for the subscription. Fortunately, these specifics are one of the many details you will not have to worry about with LeadingIT.

In the end, seeing an employee leave can be difficult, but being prepared can help make the transition easier and more secure. Lead your company to security with LeadingIT.

LeadingIT offers 24/7, all-inclusive, fast and friendly technology and cybersecurity support for nonprofits, manufacturers, schools, accounting firms, religious organizations, government, and law offices with 20-200 employees across the Chicagoland area.