Blueprints to Backups: How AEC Firms Can Protect Their Project Data

In architecture, engineering, and construction (AEC), data is the foundation of every project. From CAD files and BIM models to project timelines and financial documents, the information you generate and manage is critical not just to project success, but to your firm’s reputation, operations, and bottom line. With cyber threats on the rise and project data becoming a prime target, AEC firms must prioritize data protection like never before.

The Value and Vulnerability of AEC Data

AEC firms rely on vast amounts of sensitive data. Floor plans, blueprints, client contracts, 3D models, and proprietary designs are not only intellectual property, they are often essential to daily operations and client trust. A single ransomware attack or accidental data loss could stall a project, breach contracts, or cost millions in recovery and lost business.

According to Egnyte’s 2024 AEC Data Insights Report, 77% of firms say they cannot endure more than five days without access to documents during a ransomware attack. Yet, such attacks can lock teams out for 20 days or more. That kind of disruption can bring entire projects to a standstill.

The threat is more than theoretical. In the past two years, 59% of AEC firms experienced a cybersecurity incident, with general contractors facing the greatest impact. Seventy percent reported a cyber event, and 30% were hit by a ransomware attack since 2021. These numbers reflect the growing vulnerability of the industry as it increasingly adopts digital workflows.

Common Threats to Project Data

AEC firms face a mix of internal and external risks:

• Ransomware attacks targeting project files and backups
• Phishing emails tricking staff into exposing login credentials
• Insider threats from untrained employees or disgruntled former staff
• Hardware failure or natural disasters leading to data loss
• Unsecured mobile devices or Wi-Fi networks used on job sites

Compounding these threats is the highly collaborative nature of AEC projects. Architects, contractors, engineers, and clients regularly access and modify project files from multiple locations and devices. When firms rely on outdated IT systems or unsecured file-sharing tools, they increase the risk of unauthorized access, accidental deletions, and data exposure.

The complexity and mobility of AEC work make it essential to implement layered protections that account for these varied vulnerabilities.

Protecting Data from the Ground Up

Data security doesn’t have to be overwhelming or expensive, it just needs to be strategic. Here’s how AEC firms can start building a strong data protection foundation:

1. Use Cloud-Based Collaboration Tools Wisely

Platforms like Autodesk Construction Cloud, Procore, or Microsoft 365 provide secure collaboration environments with access controls and version tracking. Ensure these tools are properly configured, and limit access based on user roles and project needs.

2. Implement Strong Access Controls

Not every team member or partner needs access to all project files. Use role-based permissions to control who can view, edit, or share data. This reduces the risk of accidental changes or leaks.

3. Train Teams on Cyber Hygiene

Human error is a leading cause of breaches. Conduct regular training on spotting phishing attempts, using strong passwords, and safely accessing project files from mobile devices or remote locations.

4. Regularly Back Up Your Data

Don’t just rely on local servers or individual devices. Implement automatic, encrypted backups both onsite and in the cloud. Test recovery procedures regularly to ensure backups are accessible when needed.

5. Use Multi-Factor Authentication (MFA)

MFA can prevent 99.9% of account compromise attacks, according to Microsoft. It’s a low-cost, high-impact safeguard that every AEC firm should implement.

Conclusion: Build Security Into Every Project

As AEC firms continue to embrace digital workflows, safeguarding that data must be baked into every phase of the project lifecycle. From blueprints to backups, every file matters. And with the right safeguards in place, you can build with confidence knowing your data is as secure as your design.

Your projects are only as strong as the data behind them. At LeadingIT, we help architecture, engineering, and construction firms protect critical files, from blueprints to backups, with layered cybersecurity, secure cloud collaboration, and proactive support tailored to the way AEC teams work. Don’t let one breach bring your next build to a halt. Contact us today to schedule a free IT risk assessment and start securing your project data from the ground up.